THE STEPS USING UBS SYSTEM
- Set Company Name & Accounting Period
Housekeeping – Setup – General
Setup – Enter Company Name & Address
– Enter Last Accounting Year Closing Date – Enter Starting and Closing Period
- Create Chart Of Account
General – General Ledger A/C
Maintenance – Click at ADD button – Key in the Chart of Account – Click at SAVE
button – Click at EXIT button – To view all accounts, go to General – Print
Chart of Accounts
Maintain
Debtor Listing
Debtors – Debtors File
Maintenance – Click at ADD button – Click at SAVE button
Maintain
Creditor Listing
Creditors – Creditors File Maintenance
– Click at ADD button – Click at SAVE button
- Enter
Opening Balances
(For the first month of the financial year)
General – Enter Opening
Balances – Key in the Opening Balances – Click at EXIT button
- Distribute Aging before Starting Period
Maintain
Debtor Listing
Debtors – Debtors File
Maintenance – Click at ADD button – Click at SAVE button
Maintain
Creditor Listing
Creditors – Creditors File
Maintenance – Click at ADD button – Click at SAVE button
- Organise Batches
Transactions – Organise Batches
– Click at ADD button – Click at SAVE button
- Enter Transaction : Add Entry
Transactions – Transactions
File Maintenance – Click at ADD button – Type the Batch No. – Type the Period –
Key in the transactions – Click at SAVE button – Click at EXIT button
Enter
Transaction : Quick Entry
Transactions – Transactions
File Maintenance – Click at QUICK button – Select A Master Account code – Type
the Batch No. – Type the Period – Key in the transactions – Click at SAVE
button – Click at EXIT button
- Maintain
Opening & Closing Stock
(To produce Trading, Profit
& Loss Account)
General – Maintain Stock Value
– Click at ADD button – Press ENTER to call out all 3 stock account number –
Maintain stock value – Click EXIT button
- Print/View Reports
Print Account / Ledger
Reports – View Ledger – Select
Period & Account code – Click at OK button
Print Trial Balance / Profit
& Loss Account / Balance Sheet
Reports – Trial Balance /
Profit & Loss Account / Balance Sheet – Select Period, click at OK button
- Edit Chart Of Account
General – Print Chart of
Accounts – Select the Account – Double
click it or click at View button – Correct the Mistake & click at SAVE
button
- Edit Transaction (Normal)
Transactions – Print Batch of
Transactions – Select the Batch No. – Click at OK button – Click at EDIT button
- Edit Transaction (V.Edit)
Transactions – Click SEARCH
button – Select Batch No. – Click V.Edit – Click SAVE button after edit
- Delete Unwanted Transaction
Step 1
Transaction – Print Batch of
Transactions – Select the Batch No.- Select the Transaction
Step 2
Type Ref.No. *************** -
Type Debit & Credit = Zero – Click at SAVE button – Click at EXIT button
Step 3
Housekeeping – File
Organisation – Click OK button
- Delete Chart Of Account, Debtor & Creditor Listing
Step 1 : Clear All Transaction
Housekeeping – Clear
file/Generate Sample Chart – Choose “Clear only Transactions” – Click at OK
button – “ Clear File Completed “ – Click at OK button
Step 2 : Delete Chart of
Account
General – Print Chart of Accounts
– Choose & Double Click at the Account – Click at DELETE & YES button
Step 3 : Delete Unwanted
Debtors & Creditors
Debtors ./ Creditors – File
Maintenance – Click at SEARCH button – Choose the Unwanted Debtors / Creditors
– Click at OK and DELETE button
- Backup
File – Backup & Restore –
Click at Backup button
- Prompt for Backup when Exit (Auto Backup)
Housekeeping – Setup – General
Setup - Backup – Always prompt to ask
before exit
- Restore
File – Backup & Restore –
Click at Restore button and type “RESTORE”
- Clear All Files
Housekeeping – Clear files /
Generate Sample Chart – Select “ Clear both chart of accounts &
transaction” – Click at OK button
