THE STEPS USING UBS SYSTEM

THE STEPS USING UBS SYSTEM

1. Set Company Name & Accounting Period

Housekeeping – Setup – General Setup – Enter  Company Name & Address – Enter Last Accounting Year Closing Date – Enter Starting and Closing Period

2. Create Chart Of Account

General – General Ledger A/C Maintenance – Click at ADD button – Key in the Chart of Account – Click at SAVE button – Click at EXIT button – To view all accounts, go to General – Print Chart of Accounts

Maintain Debtor Listing

Debtors – Debtors File Maintenance – Click at ADD button – Click at SAVE button

Maintain Creditor Listing

Creditors – Creditors File Maintenance – Click at ADD button – Click at SAVE button

3. Enter Opening Balances

(For  the first month of the financial year)

General – Enter Opening Balances – Key in the Opening Balances – Click at EXIT button

4. Distribute Aging before Starting Period

Maintain Debtor Listing

Debtors – Debtors File Maintenance – Click at ADD button – Click at SAVE button

Maintain Creditor Listing

Creditors – Creditors File Maintenance – Click at ADD button – Click at SAVE button

5. Organise Batches

Transactions – Organise Batches – Click at ADD button – Click at SAVE button

6. Enter Transaction : Add Entry

Transactions – Transactions File Maintenance – Click at ADD button – Type the Batch No. – Type the Period – Key in the transactions – Click at SAVE button – Click at EXIT button

Enter Transaction : Quick Entry

Transactions – Transactions File Maintenance – Click at QUICK button – Select A Master Account code – Type the Batch No. – Type the Period – Key in the transactions – Click at SAVE button – Click at EXIT button

7. Maintain Opening & Closing Stock

(To produce Trading, Profit & Loss  Account)

General – Maintain Stock Value – Click at ADD button – Press ENTER to call out all 3 stock account number – Maintain stock value – Click EXIT button

8. Print/View  Reports

Print Account / Ledger

Reports – View Ledger – Select Period & Account code – Click at OK button

Print Trial Balance / Profit & Loss Account / Balance Sheet

Reports – Trial Balance / Profit & Loss Account / Balance Sheet – Select Period, click at OK button

9. Edit Chart Of Account

General – Print Chart of Accounts – Select  the Account – Double click it or click at View button – Correct the Mistake & click at SAVE button

10. Edit Transaction (Normal)

Transactions – Print Batch of Transactions – Select the Batch No. – Click at OK button – Click at EDIT button

11. Edit Transaction (V.Edit)

Transactions – Click SEARCH button – Select Batch No. – Click V.Edit – Click SAVE button after edit

12. Delete Unwanted Transaction 

Step 1

Transaction – Print Batch of Transactions – Select the Batch No.- Select the Transaction

Step 2

Type Ref.No. *************** - Type Debit & Credit = Zero – Click at SAVE button – Click at EXIT button

Step 3

Housekeeping – File Organisation – Click OK button

13. Delete Chart Of Account, Debtor & Creditor Listing

Step 1 : Clear All Transaction

Housekeeping – Clear file/Generate Sample Chart – Choose “Clear only Transactions” – Click at OK button – “ Clear File Completed “ – Click at OK button

Step 2 : Delete Chart of Account

General – Print Chart of Accounts – Choose & Double Click at the Account – Click at DELETE & YES button

Step 3 : Delete Unwanted Debtors & Creditors

Debtors ./ Creditors – File Maintenance – Click at SEARCH button – Choose the Unwanted Debtors / Creditors – Click at OK and DELETE button

14. Backup

File – Backup & Restore – Click at Backup button

15. Prompt for Backup when Exit (Auto Backup)

Housekeeping – Setup – General Setup -  Backup – Always prompt to ask before exit

16. Restore

File – Backup & Restore – Click at Restore button and type “RESTORE”

17. Clear All Files

Housekeeping – Clear files / Generate Sample Chart – Select “ Clear both chart of accounts & transaction” – Click at OK button